Conference planner (Congresplanner)
Information on this skill...
A conference planner is responsible for organizing and supervising conferences. Another name for conference planner is also called event manager. A congress is a large-scale meeting focused on a particular theme. Think, for example, of scientists who visit a conference, or of an accounting conference. Nowadays, conferences are organized in all branches. Another name for congresses is also called symposium or conference. The purpose of a congress can differ per congress, but in general ideas will be exchanged during a congress. In other words, various specialists come together, who brainstorm together about one or more topics. During a congress there is usually a permanent chairman or speaker, who must be regarded as chairman. The substantive work of a conference planner should be seen quite broadly, because a conference planner is responsible for various activities, such as booking guest speakers, organizing the congress and supervising various companies, which have to carry out work related to the congress. For which activities a conference planner is exactly responsible can differ per congress and congress building. A conference planner can work as an independent entrepreneur or, for example, work for a conference organization. The profession of conference planner therefore occurs in practice in different ways. It is the conference planner who makes these types of meetings possible for organizations, companies and governments. Organizing a conference is generally a big task, because it usually does not only involve booking a conference center. Also think of arranging hotel stays, catering and, for example, booking special guest speakers.
A conference planner is therefore an organizer who specializes in organizing conferences. Congresses are generally characterized by the large scale of the meetings. Conferences are quite popular within certain target groups. Think, for example, of scientists, doctors, civil servants and education. In addition, sector organisations regularly organise conferences to inform their target group and/or supporters. Organizing conferences is generally a lot of work, because usually a lot of people come to a conference. A conference planner will therefore in most cases use a script, in which all important points are included, so that the congress will run smoothly. Booking moderators and any guest speakers can also be the responsibility of the conference planner. Other activities include arranging sufficient facility staff for the general activities. Think, for example, of wardrobe employees, hostesses and catering employees. What exactly a conference planner will organize also depends on the type of assignment.
WHAT EXACTLY IS A CONVENTION CENTER
A congress center is a special building that can consist of several buildings, which are specially equipped to receive many people. An ordinary meeting room is generally not large enough to serve as a convention center. In some cases, a conference can also take place in other buildings that have a large space, such as a cinema or school. A real conference centre is usually also equipped with hotel accommodation so that guests present do not have to travel far.
IMPORTANCE OF A CONFERENCE CENTRE
Most cities are only too happy to see a convention center within their borders. A convention center is not only good for organizers, but also for the city or region. Many different types of conferences are organized every year, so that the local business community can usually benefit considerably. Think, for example, of hotel stays, the taxi industry, catering companies and security companies, all of which can make a profit through a conference centre. In addition, it is a great way for the city itself and the region to put themselves on the map.
WHAT DOES A CONFERENCE PLANNER DO:
TRAINING TO BECOME A CONFERENCE PLANNER
There are different types of training opportunities as a conference planner, such as the Hbo programme International Event Management and the Hbo programme Business Management that may be suitable. But a completely different education is also possible. Most large conference organizers employ different types of employees, who can also have different types of training depending on their specialization within the organization. In addition, there are also plenty of external training institutes where you can follow a course. Accounting is also important as an independent conference planner.
COMPANIES WHERE A CONFERENCE PLANNER CAN WORK
A conference planner can work for various organizations, such as a convention center, governments or provinces, or work for a congress office. In addition, there are quite a lot of conference planners, who must be regarded as entrepreneurs. As described earlier, the substantive work of a conference planner can differ per conference planner. For example, an independently working conference planner can only be responsible for organizing conferences without additional facility work. Another name for conference planner can also be event manager.
COMPETENCES CONFERENCE PLANNER
As a conference planner, your most important competence is being able to plan and organize so that everything runs as planned. In addition, you must have management skills, in which communication plays a major role. If you work as an entrepreneur, you will also have to have a commercial attitude. In that case, networking can also be regarded as an important competence. Finally, it is important that you have financial insight, so that everything stays neatly within the budget. Generally important words are motivation, perseverance, stress resistance, hospitality, inspiration, analytical, organizational talent and trends.
LABOUR MARKET PERSPECTIVE AND CAREER OPPORTUNITIES AS A CONFERENCE PLANNER
The labour market perspective as a conference planner is reasonable, depending on your education and work experience. There are quite a lot of convention bureaus that can vary from small to large. The career opportunities as a conference planner must be seen in being able to organize important large conferences or obtaining a managerial position. In addition, starting your own conference bureau can be seen as growing within your career.
TERMS OF EMPLOYMENT AND SALARY CONFERENCE PLANNER
There are no specific examples of the employment conditions, because you can work for different types of companies, provinces or governments. A conference planner or event manager with a completed hbo education will earn a salary between 2500 and 3500 euros gross per month, depending on age, education and specific responsibilities. What exactly an independent entrepreneur can earn is not easy to indicate, because this will depend entirely on the type and number of assignments.
The content on this page has been automatically translated from the Dutch language. For this reason, texts and videos on this page may contain small errors.
Lesen Sie diese Informationen auf Konferenzplaner auf Deutsch.
Lea esta información sobre Planificador de conferencias en español.
Lees deze informatie over Congresplanner in het Nederlands.
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